FAQ
(Frequently Asked Questions)

Critiques: Each school will receive written and taped critiques of their performance from the clinicians. Please bring three blank, LABELED tapes with you for this purpose. As well, one of the clinicians will give verbal comments to your group on stage at the conclusion of your performance and may (if time allows) work with them using some of your performance music.

Program List & Scores:  Each school should provide the adjudicators with a printed list of the pieces to be performed (including soloists) and one photocopy of the score to each of those pieces.  The score copies are for this educational purpose only and become the property of the IAJE-Vermont Unit.  To be able to use copyrighted material in this manner, jazz ensemble directors must have the original scores with them at the time of their performances.

Seating: Seating for all performances on the Flynn Main Stage (school groups, clinic and evening concert) and all performances in the FlynnSpace (school groups only) is free and open to the public.

Restrooms: Flynn Main Stage - Downstairs from the back of the theatre / FlynnSpace - Entrance hallway

Lunch: Students will be able to eat bag lunches in the lower lobby of the Flynn, should you decide not to eat out. Tables and trash cans will be provided. FOOD OR DRINKS ARE NOT ALLOWED IN EITHER THE FLYNN THEATRE OR FLYNN SPACE. Please use the trash receptacles provided for all trash.

Security: Each school is responsible for their own equipment and the behavior of their students. It is suggested that directors have two chaperones to help monitor students during non-performing times. The Flynn Theatre is a historic treasure and we all need to be aware of the value of this wonderful resource and work to help preserve it. All equipment will be stored in the Flynn balcony (on the seats, not in the aisles) or on the bus when not needed for each group's performance time slot when access to the warm-up rooms will be made available. All equipment must be removed from the Flynn by 4:30 PM in preparation for the Evening Performance. Equipment security is a major concern. The best plan would be to have your equipment placed in your vehicles after your performance. No equipment is to be left in the lobby of either site. PLEASE LABEL ALL STUDENT INSTRUMENTS AND SCHOOL EQUIPMENT.

Drop-off / Parking / Buses: Students arriving by private vehicles should enter through the front doors of the Flynn off of Main Street. Parking of private vehicles is the responsibility of the drivers. Students in groups performing on the Flynn Main Stage that are arriving by bus should enter through the Stage Door under the fire escape for the Flynn off of lower Church Street. Students in groups performing in the FlynnSpace that are arriving by bus should enter through the FlynnSpace entrance from Main Street (just to the west of the main Flynn entrances. Buses should not enter the Flynn's rear parking lot, but should unload students at the curb. Equipment should enter with students. There will be signage to help direct you. After unloading, the buses should then be parked in the parking lot of Burlington's Leddy Park.

Pickup: For groups staying for the Evening Performance, your buses will be called from the parking lot and will pick you up at the Flynn's main entrance. Announcements on when your bus is ready will be made following the concert. For groups performing in the Evening Performance, your buses will be called and will pick you and your equipment up from the stage entrance of the Flynn from lower Church Street.

Staging: IAJE will provide a drum set, a guitar amp, a bass amp, a piano, chairs, stools, a short riser for the back row and a PA system on each stage. Each group who performs during the day must use those amps, PA and piano, but may bring and set-up their own drum set (all set-up time is part of your allotted stage time). IAJE will have a stage manager and stage crew there to assist with your staging. THE DRUMSET AND PIANO WILL BE PRESET ON THE DIRECTOR'S LEFT SIDE OF THE GROUP AND MUST STAY THERE. The stands and chairs will be set in three rows based on your program information numbers with the front row for saxes (seated in chairs), the second row for trombones (seated on stools) and the third row for trumpets (standing on the short riser). All rhythm players will fit with the piano and drumset at the director's left side of the group with a chair for the guitarist and a stool for the bassist.

Warmups: To remain equitable for each group, schools may NOT access the performance area until five minutes before their scheduled time. This includes the schools scheduled for the first timeslot of the morning or afternoon (9:00 AM or 1:00 PM).

Evening Performance Participation: Those groups who indicated that they wish to be considered for participation in the Evening Performance will be evaluated during the day using a critique form that includes a scoring system. Those forms will not be returned to the director after their group's performance, but will be retained until 4:30 PM. The adjudicators will meet during the clinic to determine which two or three high school groups will be asked to participate in the Evening Performance.

Concert: The Evening Performance will feature the selected high school groups (in an order to be jointly determined by the directors) and the Vermont Jazz Ensemble featuring our guest clinician. This concert is free to the public as well as being free to all students who participated in the Festival. Please encourage parents, friends, colleagues to attend this 7 PM performance. Audience members should enter the Flynn Theatre through the Main Street entrance for this performance. The concert should conclude at 9 PM. Students will be asked to remain in the Flynn until they are called to their buses.

Warm-up: FLYNN MAIN STAGE: Each school has access to a warm-up room just prior to their performance time slot and just after. All equipment must be removed as soon as possible after each performance. FLYNNSPACE: Each school will rotate the use of the first floor gallery as a warmup space. Once each performance is over, the equipment must be brought to the balcony of the MainStage.

Festival Fees:  Your school's Festival Fee Invoice will be available online soon. Click on your school name on the performance schedule page to download it.

Programs: An electronic method for sending your personnel information will be available online.

Recordings: VIDEO: We encourage you to have a chaperone or parent videotape your performance. Electrical power will be available at each site in the center of the hall for this purpose. AUDIO: Each of the adjudicators will be making a tape of your performance, but it will also contain their comments.

Clinic: The guest clinician will give a free clinic at 3:15 in the Flynn Theatre.

Time line: Here is a basic time line for the festival. Bus drivers take note:

7:45 AM Building accessible
9:00 AM First performances
3:15 PM Clinic on the Flynn Main Stage - Evening performance participants announced
3:15 PM Everything needs to be out of the FlynnSpace - Bus drivers in Leddy lot ready to be called for pickup
4:15 PM Clinic ends - Buses called to retrieve students & instruments or just instruments
7:00 PM Concert
8:30 PM Bus drivers in the Leddy lot ready to be called up to the Flynn
9:00 PM Concert ends - Buses called to retrieve students

Questions? If you have any questions, please contact me via EMAIL or by phone (343.6282).